Civics Learning Project is looking for a Competition Coordinator
FULL TIME (Some evenings and weekends required)
REPORTS TO: Director of Programs
DURATION: 2-year term, with the possibility of extension
LOCATION: Portland, Oregon (possibility of some remote work)
Civics Learning Project is a nonprofit organization committed to civics education – to equipping Oregon students with the knowledge, essential skills, and motivation to participate in our democracy. We provide evidence-based, experiential programs that bring both teachers and students together with civic leaders, attorneys, judges, and policymakers to equip K-12 students with hands-on experiences that demonstrate how our legal system and government work. We are a dedicated, passionate, collaborative, and caring team of civic-minded individuals, working with an amazing network of more than 700 volunteers across the state to extend our reach and impact to a growing number of teachers and students.
We are seeking a highly organized, detail-oriented, and proactive individual to join our team as a Competition Coordinator. This position plays a vital role in supporting the planning and execution of competitions for our We the People and Mock Trial competitions, as well as the Community Action Projects showcase. The ideal candidate will possess excellent communication skills, strong data management capabilities, and the ability to multitask across multiple competition timelines and logistics.
RESPONSIBILITIES
Communications Support
- Draft, edit, and distribute communications to teams and judges (e.g., registration confirmations, logistics emails, reminders, follow-ups)
- Respond to email inquiries and follow-ups from both team coaches and volunteer judges
- Coordinate, schedule, and deliver outreach for volunteer judge recruitment
- Update designated websites and microsites with relevant competition content and logistics
- Design and publish registration forms, competition-related spreadsheets, and organizational templates
- Create event collateral such as website graphics, volunteer recruitment materials, and banners for registrations
Data & Process Management
- Record and track program, event, and volunteer data
- Develop, maintain, and distribute volunteer judge registration directories for all regional Mock Trial competitions
- Upload and organize We the People State Competition data, including mock hearing videos
- Manage data cleanup projects, and ensure up-to-date records in CLP’s Customer Relationship Management system [Virtuous]
Event & Administrative Support
- Assist with production of print materials and packets for program participants and regional coordinators
- Prepare mailing packages for Mock Trial state-wide regional competitions
- Attend competitions, showcases, and associated events to assist with registration and logistics onsite
- Assist with event setup and takedown
- Post-event duties include ballot scanning, data entry, and material organization
- Special projects as assigned
POSITION PROFILE
Required Qualifications
- Demonstration of excellent verbal communication and relationship skills, including successful experience with forming professional rapport with different audiences such as volunteers, coaches, educators, students, and other community members
- Clear organization, project management, and implementation skills
- Experience in anticipating needs and problems and developing creative solutions
- Proficiency in Google suite environments (e.g., Google Sheets)
- Experience with basic graphic design tools (e.g., Canva)
- Experience with project management software such as Asana
- Excellent oral, written, and visual communication skills
- Excellent interpersonal skills with the ability to problem solve effectively and willingness to ask questions and seek assistance as needed
- Ability to handle sensitive documents with confidentiality
- Ability to work cross-culturally with empathy, sensitivity, and respect
Desired Qualifications
- Experience working in academic competitions, (e.g., Mock Trial, We the People, Speech & Debate)
- Work in non-profit or education sectors
- Experience with event management, and/or project management systems
- Second language proficiency (Spanish ideal)
TERMS OF EMPLOYMENT & COMPENSATION:
- The Competitions Coordinator will be a full time exempt employee of Civics Learning Project and will report to the Director of Programs.
- Work is generally between 8am and 5pm Monday through Friday in our downtown Portland office. Some remote work may be negotiable. Some evening and weekend hours will be necessary to support programs.
- Pay range for the position is $43,000 – $47,000 based on experience
- Employment will be contingent upon receipt of employment eligibility verification and satisfactory background check results, as well as proof of valid driver’s license, automobile insurance, and COVID vaccination.
TO APPLY
Please submit:
- A cover letter that reflects how your interests and experience qualify you for the Competition Coordinator position
- A resume that clearly details experience relevant to this position
- Three references.
Send via email as a PDF to [email protected] with “CLP Competition Coordinator” in the subject line. All inquiries will be handled confidentially. The position is open until filled.
Civics Learning Project adheres to a non-discrimination policy with respect to employment, educational programs, and activities. Civics Learning Project does not discriminate on the basis of race, color, creed, religion, sex, national origin, age, handicap or disability, sexual orientation, or marital status and has a firm commitment to promote the letter and spirit of all equal opportunity and civil rights laws.